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How we work — Squarestate

How we work

We take care of the entire management of your property — you don’t have to worry about any formalities or day-to-day responsibilities.

For nearly 10 years, we’ve been working with property owners in Krakow. We know that what matters most to them is peace of mind, transparency, and strong returns. That’s why we’ve created a partnership model that is simple, transparent, and effective.

Our Process

01

Consultation

Free Analysis and Valuation

We start every partnership with a free consultation and a detailed analysis of your property. Drawing on our team’s experience, we assess its potential and develop a tailored rental strategy focused on maximizing your revenue.

Timeframe: 1–3 business days

02

Contract

Transparent Terms

Based on our analysis, we prepare a tailored proposal and provide a forecast of your potential rental income. We believe in transparent terms and long-term partnerships, which is why we offer an open-ended contract with a three-month notice period, with no reason required for termination.

03

Preparation

Maximizing Your Property’s Potential

We prepare your property for rental — from home staging and professional photography to publishing the listing on Airbnb, Booking.com, and our internal booking system. Once everything is ready, your first guests can arrive.

Timeframe: 1–2 weeks

04

Management

We Take Care of Everything

We take care of the entire rental process — from reservations and guest communication to check-in, check-out, cleaning, and day-to-day property care. We promptly handle any issues and arrange necessary repairs, while covering the cost of guest-caused damage ourselves. We continuously monitor performance, use market-driven dynamic pricing, and optimize your listing to maximize your property’s potential.

05

Reporting & Payments

Full Visibility Into Your Results

Every month, you receive a clear statement and a timely payout in accordance with the terms of our agreement. You also have access to a dedicated app where you can check your reservations, calendar, and see what’s happening with your property at any time.

Additional services

Beyond standard management, we offer services that increase your property's value and speed up its entry to the market.

With us, you can manage your entire investment journey in one place — from selecting and purchasing a property to design, renovation and furnishing, all the way through to successful short-term rental management. We create properties that appeal to guests while delivering the highest possible return on your investment.

We design interiors that stand out in photos and attract attention on booking platforms. The result? More interest in your listing, fewer vacant periods, and greater appeal to both buyers and guests.

Our in-house commercial laundry facility helps us maintain hotel-quality standards for bed linen and towels, eliminate delays in preparing properties, and reduce outsourcing costs. The result? Full control over quality and turnaround times — leading to higher ratings, better reviews, and more returning guests.

Frequently asked

How is the commission calculated?

We charge a commission based on the actual revenue generated from bookings. There are no fixed fees or hidden costs.

Can I get help with tax and accounting matters?

Yes. We provide clear monthly reports and income statements, and when needed, we help you navigate tax and accounting matters related to your property.

How do you ensure the safety and security of my property?

We take care of your property’s safety at every stage - from regularly monitoring its technical condition to responding quickly to any issues. If needed, we can also help you choose the right insurance coverage. In addition, we have extended business liability insurance, providing an extra layer of protection in unforeseen situations.

What happens if guests cause damage?

We cover any damage caused by guests at our own expense. We also take care of resolving any issues not caused by guests as quickly as possible, including replacing old or faulty appliances when necessary.

Can I use my property on selected dates?

As a property owner, you have access to an app where you can check the availability calendar in real time and, if needed, book dates for your own stays.

Get in touch with us and ask for a free valuation